These days we often hear about how businesses are going paperless. However, even with modern document sharing and storage options, an average office still prints about 30 pages per day. In any circumstance, it's likely your business will require a printer.
There are numerous factors to consider when embarking on the search for a new printer. Understanding each factor is the key to finding the best printer for your business. If you do not know where to start, this guide has been tailored for you.
Guesstimate your printing volume
Before investing in a printer, it is crucial you look at your business printing habits. How many pages do you expect to print per day? If you only require an occasional hard copy of an invoice for your records, your needs will be very different to a business that frequently mails out printed materials.
The experts at Konica Minolta, one of the leading manufacturers of a3 printers for businesses, recommend you think carefully about how you will use your printer. You should consider both the volume of printing and the quality of printing you require. Is conventional black and white printing sufficient for your needs? Will you require a variety of finishes? What about mobile printing? Make sure you have a list of essential features before embarking on your search. Some printers are much better than others in terms of printing speed and toner or ink consumption.
Avoid the cheapest models
It always feels good to bag yourself a bargain and save money. However, when buying hardware for your business this is not a good approach. Cheap products tend to work out much more expensive in the long run. Cheaper devices need more frequent repairs or replacement. They also do not offer the same quality you can get by paying a little more in the first place. Just like computer devices, you get what you pay for when it comes to printers. Avoid purchasing the cheapest model you find.
Ease of use
Some printers have so many buttons they are off-putting to new users. Most sophisticated printers are packed with modern features, which can be confusing to even the most tech-savvy people. When a printer is hard to operate, it is susceptible to breakdowns largely due to improper use. If several people will be using the printer, make sure you get one that is easy to operate and troubleshoot.
Stick to mid-range models
If you frequently print large volumes of high-quality materials, you may need to invest in a professional, high-quality office printer. These printers can be quite expensive, but they are worth the expense if quality matters. But, the majority of small new enterprises print sparingly. If this sounds like you, go for a reliable, mid-priced, and well-rated model. The higher the price, the more efficient a printer will be.
Get advice from professionals
At times, wading through various options can be daunting. You might be feeling overwhelmed by the numerous options available. Fortunately, you can always consider outsourcing. Consult your IT support firm for help. They can help you define your specific needs and identify the options that will meet your needs. They will help you find the perfect printer and complementary hardware for your business.
If you have never had a printer before, consider one with wireless features, such as mobile connectivity or Wi-Fi. These features are especially convenient when you consider how businesses run these days. If a printer offers wireless connectivity, it is easy for different employees to access it from anywhere in the office and from a range of devices including smartphones and other mobile devices. Some printers also allow you to send scanned documents to your email or even connect to third-party software and third-party apps.
The bottom line
Selecting the best printer for your business doesn't have to be difficult. Don't be dazzled by state-of-the-art features at bargain prices. What's essential is finding a printer that meets your business' needs and your budget.
Copyright 2021. Featured post made possible by Konica Minolta